35%
Healthcare
Untangling operations at a multi-site healthcare provider
35%Reduction in admin overhead
Operations Audit
Process Mapping
Trusted by 50+ UK scaleups and SMEs
Your business has outgrown the chaos.
We help growing teams build the systems, processes, and structures they need to scale without burning out. No jargon. No bloated frameworks. Just practical solutions that stick.
8+ hrs
Saved per manager weekly
40%
Reduction in ops overhead
3x
Faster team onboarding
60%
Fewer urgent escalations
We work with founders, ops leaders, and growing teams across
Tech & SaaSProfessional ServicesHealthcareCreative AgenciesE-commerce
Sound familiar?
Growing pains hit every ambitious business. The question is whether you keep patching-or build properly.
Constant firefighting
Every day brings a new crisis. You're too busy reacting to actually build.
Tribal knowledge everywhere
Critical processes live in people's heads. When they're off, everything stalls.
Tools that don't talk
You've got 15 apps but no single source of truth. Data lives in silos.
Scaling feels impossible
Adding people doesn't help-it just creates more confusion and coordination overhead.
What We Do
Practical systems for growing businesses
We don't do theory. Every engagement delivers documented processes, working tools, and trained teams.
Process Mapping
See how work actually flows
- Clear visual documentation of core business processes
- Identified bottlenecks, redundancies, and failure points
Systems Design
Build the operating system your business needs
- Clear role definitions and responsibility matrices
- Defined meeting rhythms and communication structures
Tool Implementation
Get your tools working together
- Reduced app sprawl and tool redundancy
- Connected systems with reliable data flow
Team Alignment
Get everyone on the same page
- Clearly articulated and shared team goals
- Explicit norms and ways of working
Operations Audit
Understand where you really are
- Objective assessment of operational maturity
- Clear understanding of strengths and weaknesses
Fractional COO
Operational leadership, scaled to your needs
- Strategic operational leadership without full-time cost
- Systematic improvement of business operations
Our Process
How we work
No cookie-cutter frameworks. We adapt our approach to your reality-but always follow a structured path to results.
01
Discover
We start by listening. Through interviews, observation, and data analysis, we build a clear picture of how your business actually operates-not just how it's supposed to.
02
Diagnose
We identify the root causes of friction and inefficiency. This isn't about blame-it's about understanding the system so we can improve it.
03
Design
We create practical solutions tailored to your context. New processes, better tools, clearer structures-whatever moves the needle most.
04
Deliver
We implement alongside your team, not in isolation. Real change happens through collaboration, training, and iteration.
Every engagement ends with documentation, training, and a clear handover-so improvements stick.
Results
Real outcomes from real businesses
We measure success in hours saved, decisions improved, and chaos eliminated.
Read the full story
95%
Creative & Media
Scaling a creative agency from 15 to 50 without losing the culture
95%Client retention maintained
Systems Design
Team Alignment
60%
Financial Services
How a 40-person fintech cut onboarding time by 60%
60%Reduction in onboarding time
Process Mapping
Systems Design
What our clients say
Don't take our word for it-hear from founders and ops leaders who've worked with us.
“Systemantic helped us go from constant chaos to actually feeling in control. For the first time in two years, I can take a holiday without my phone blowing up.”
“They didn't just give us a report and leave. They rolled up their sleeves and built systems that we still use every day, eighteen months later.”
“The clarity they brought to our processes was transformational. We've doubled the team size without doubling the chaos.”
Our Approach
Systems thinking for growing teams
Most operational problems aren't isolated incidents-they're symptoms of missing systems. We look at the whole picture: how work flows, where decisions get stuck, and what happens when your best people are on holiday.
We're not big consultants who deliver slide decks and disappear. We're operators who've built and scaled businesses ourselves. We roll up our sleeves, work alongside your team, and don't leave until the new ways of working are actually working.
15+
Years combined ops experience
50+
Growing businesses helped
100%
UK-based team
4.9/5
Average client rating
Insights
Thinking on systems
Practical ideas for building businesses that run smoothly-with or without you in the room.
team-systems
12 February 2024Meeting Overload? How to Design Rituals That Actually Work
The problem isn't meetings-it's bad meetings. Here's a systems approach to designing communication rituals that work for your team.
Read article
team-systems
29 January 2024Why Your New Hire Onboarding Is Probably Broken (And How to Fix It)
Most businesses massively underinvest in onboarding. Here's what great onboarding actually looks like and how to build it.
Read article
scaling-operations
15 January 2024The 5 Signs Your Business Has Outgrown Its Processes
Growing pains are normal-but some symptoms signal it's time to invest in proper systems. Here's how to know when you've hit the threshold.
Read articleReady to stop firefighting and start building?
Book a free 30-minute discovery call. We'll discuss your biggest operational headaches and explore whether we're the right fit to help. No sales pitch-just an honest conversation about what's possible.
No commitment required. Most calls lead to clarity-even if we're not the right partner.